As virtual reality (VR) technology continues to grow, there are new ways to make a successful meeting in VR. Some of the most successful VR meetings are those that bring together a group of people who are connected by a common purpose. VR brings people together in new ways that can make an incredible difference. The question is: How can VR meetings be made successful?
7 Tips to Make Your Multiuser Meeting in VR a Success
Test your VR capabilities.
One of the most crucial—and frequently the most disregarded—steps in organizing a productive meeting is carrying out a test overview of your model. Because of this, it is at the top of this list. With VR, you can see your 3D model from a fresh and distinctive angle, but because the virtual world is realistically scaled, even minor modeling errors are evident. Your Meeting will run smoothly and without interruptions, if you test your model beforehand.
Before the meeting, make sure your VR headset is configured.
Making sure that everyone participating can attend your meeting and has the proper hardware set up is equally crucial to ensure that the meeting can get started right away. It’s crucial to enter VR before other guests if you’re the event’s host and organizer. If not, visitors will be on their own in VR when they arrive.
Before the meeting, order, and filter the viewpoints.
Create a series of Viewpoints that effectively conveys the tale of your location before uploading your file. To effectively express your perspective and address all points of discussion and issues, practice going through this order. A compelling story established early on will keep the audience engaged and moving forward as a unit throughout the session.
Beforehand, send your 3D model to others.
Share your files with your clients before the meeting because some files are pretty huge and slow connections could impair your upload time. The last thing you want is for your meeting to start late while you wait for a file, reducing the amount of time you have for your walkthrough.
Ensure that everyone is familiar with their VR headset’s audio settings.
Because the Oculus Rift and HTC Vive headgear feature built-in microphones, people in virtual reality can communicate with each other regardless of how far apart they are.
We advise that the meeting’s organizer be sure to bring this up at the meeting’s start after everyone has arrived. People will feel more at ease and there won’t be any awkward situations where someone speaks without understanding they’ll be heard.
Maintain unity by utilizing built-in tools.
Users of walkthroughs in virtual reality have the unusual ability to move fast around a space; it’s simple to teleport 30–40 feet across your model in a moment. It’s crucial to remember while running a VR Meeting that your participants will be eager to tour your facility for the first time and may go at their own pace.
Use the Gather and Go To tools to keep your group together during your walkthrough. While Go-To allows you to instantaneously teleport to another attendee’s position, Gather will gather all other attendees to your exact spot.
After the Meeting, make sure everyone has the same to-do list.
Annotations and Inspect Element are two in-VR tools that make it simple to communicate and facilitate in-depth discussions about model elements. Take some time at the conclusion of the meeting to discuss new action items and set expectations after you have completed your walkthrough and have identified any issues that need to be changed.
There are various methods for doing this. Taking screenshots of your notes, markups, and highlighted components while in your Meeting is one of the simplest methods to do this. You may drag and drop these screenshots into your In-VR Meeting Notes template, where they will instantly save to your desktop. If you use Revit, you can export a CSV of the elements that have been identified in your VR walkthrough. In order to assist you to produce better design outputs, we want you to leave your Multiuser Meetings with specific action items.
To enhance the post-VR walkthrough process, we are constantly developing new features.